PARISH COUNCIL AGENDAS

Most recent at the top

A meeting of Matterdale Parish Council will be held on Monday 4th November 2019  in Matterdale Church Room starting at 7.00pm, for which the Agenda is as follows:-

1. Apologies for absence.

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting.

4. Open Forum.

5. Matters arising from previous minutes

6. Planning matters, including committee reports,

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with current year’s budget.

7.3 To review the Clerk’s salary and receive, and if thought fit approve, the draft budget for 2020/21.

7.4 To receive, and if thought fit, approve updated financial regulations.

8. Highway matters.

9. Training opportunities.

10. Correspondence, including the proposed removal of public telephone boxes in Dockray and at Townend, Watermillock.

11. Any other business (for information only).

12. To agree next meeting date: 6th January 2020 in Watermillock Village Hall starting at 7.00pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

28th October 2019

A meeting of Matterdale Parish Council will be held on Monday 2nd September 2019  in Matterdale School Room starting at 7.00pm, for which the Agenda is as follows:-

1. Apologies for absence (Cllrs Shaw, Marshall and Hughes already received)

2. Declarations of interest by Councillors

3. Approval of minutes of the last Parish Council meeting

4. Open Forum

5. Matters arising from previous minutes

6. Planning matters, including committee reports,

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

8. Highway matters

9. Training opportunities.

10. Correspondence.

11. Any other business (for information only).

12. To agree next meeting date: 4th November 2019 in Matterdale Church Room starting at 7.00pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

28th August 2019

A meeting of Matterdale Parish Council will be held on Monday 1st July 2019  in Watermillock Village Hall starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence

2. Declarations of interest by Councillors

3. Approval of minutes of the last Parish Council meeting

4. Open Forum

5. Matters arising from previous minutes

6. Planning matters, including committee reports,

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

8. Highway matters

9. Training opportunities.

10. Correspondence.

11. Any other business (for information only).

12. To agree next meeting date: 2nd September 2019 in Matterdale Church Room starting at 7.00pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

19th June 2019

A meeting of Matterdale Parish Council will be held on Monday 4th March 2019  in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-

1. Apologies for absence (Cllr Shaw’s already given).

2. Declarations of interest by Councillors, including any amendments to interests already disclosed.

3. Approval of minutes of the last Parish Council meeting on 7th January 2019.

4. Open Forum.

5. Matters arising from previous minutes including any tree inspections.

6. Planning matters, including:-

6.1 Committee reports

6.2 Planning Applications

6.3 Decision notices received.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

8.  To consider (and if thought fit) approve heads of terms for the lease of the Recreation Field upon completion of the proposed development to Matterdale Community Association.

9. To consider whether to let the grazing at Rushmire or sell the land there owned by the Parish Council.

10. To appoint (if thought fit) a parish representative to the Friends of Ullswater Way.

11. To review arrangements for the 2nd May Council Election.

12. To receive a report on progress towards better broadband in Thackthwaite and nearby areas and to appoint a broadband ”champion” to replace Cllr Lloyd (who wishes to step down).

13. Highway matters.

14. Training (including possible GDPR training for Councillors).

15. Correspondence, including re Eden District Local Plan, “Working Together” with Cumbria County Council and Outward Bound conference on 23/24 March.

16. Any other business (for information only).

17.1 To agree next meeting date (AGM): 13th May 2019 in Watermillock Village Hall starting at 7.00pm to be proposed.

17.2 To note further 2019 meeting dates as follows: 7th March (Matt), 13th May (AGM- Wm), 1st July (Wm), 2nd Sept (Matt) and 4th Nov (Matt)-all 7.00pm

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors.

D. L. Brown (Clerk to the Council)

A meeting of Matterdale Parish Council will be held on Monday 7th January 2019  in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-

1. Apologies for absence (Cllr Marshall’s already given)

2. Declarations of interest by Councillors, including any amendments to interests already disclosed.

3. Approval of minutes of the last Parish Council meeting on 5th November 2018.

4. Open Forum.

5. Matters arising from previous minutes including any further progress on improvements to Watermillock broadband and tree inspections.

6. Planning matters, including:-

6.1 Committee reports.

6.2 Planning Applications

6.3 Decision notices received.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

7.3 To agree the 2019/20 precept in the sum of £4,500

8. Provisional upon Charity Approval of the proposed new Scheme for Matterdale School Foundation, to (a) authorize an application in the Council’s name for planning permission to site a new building for education and community use on the Recreation Field (including the preparation of architects’ drawings and a landscaping scheme for approval by the Council in advance of submission for planning consent) and (b) progress heads of terms (and then agreement for lease) of the completed development to Matterdale Community Association.

9. Highway matters

10. Training (including possible GDPR training for Councillors).

11. Correspondence.

12. Any other business (for information only).

13.1 To agree next meeting date: 4th March 2019 in Matterdale Church Room (if available) starting at 7.00pm to be proposed.

13.2 To agree further 2019 meeting dates as follows: 7th March (Matt), 13th May (AGM- Wm), 1st July (Wm), 2nd Sept (Matt) and 4th Nov (Matt)-all 7.00pm

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

A meeting of Matterdale Parish Council will be held on Monday 5th November 2018  in Matterdale Church Room starting at 7.00pm, for which the Agenda is as follows:-

1. Apologies for absence (Cllrs Firth and Hughes already noted)

2. Declarations of interest by Councillors

3. Approval of minutes of the last Parish Council meeting

4. Open Forum

5. Matters arising from previous minutes

6. Planning

6.1 Decision Notices and Planning Applications received, including committee reports on planning applications (including 3150,3149,3122,3143,3087,3156 and 3160) received since the last Council meeting).

6.2 To consider objections received to the development of housing proposed for the MSF site adjacent to “The Knotts”

6.3 To review the owners’ proposals for work at Bennethead Farm, Watermillock

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and comparison with budget.

7.2 Approval of any expenditure, including:-

 £15 to be paid to Matterdale Parochial Church Council for the meeting fee

7.3 To consider and if thought fit approve a donation of £100 to the Great North Air Ambulance

7.4 To consider and if thought fit approve the budget for the year to 31st March 2020

8. Highway matters.

9. Training opportunities.

10. Correspondence.

11. Any other business (for information only).

12. To agree next meeting date: 7th January 2019 in Watermillock Village Hall starting at 7.00pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors.

             D. L. Brown (Clerk to the Council)     21st October 2018

A meeting of Matterdale Parish Council will be held on Monday 3rd September 2018  in Matterdale Church Room starting at 7.00pm, for which the Agenda is as follows:-

1. Apologies for absence

2. Declarations of interest by Councillors

3. Approval of minutes of the last Parish Council meeting, with an additional paragraph 6.2 recording that the Council approved the preparation of plans and other documents, with a view to a planning application being made in due course for a new Education and Community building, with car parking and landscaping, on the former Matterdale Recreation Field (progress to be made following the sale by Matterdale School Foundation of the New School and the making of a new Charitable Scheme which will allow the net proceeds of sale and any other money available to the Charity to be added to the funds made available by the Parish Council sic so that the professional fees, planning application fee and building, car parking and landscaping costs can be properly paid). Instructions for further progress were delegated to Cllrs Castles, Gore and McAlpine, acting in conjunction with the Clerk, including the appointment of architects for the building, their recommendation to be put to Parish Councillors at this meeting.

4. Open Forum, including a request from LDNPA to be party to an application for funding improvements to parts of the Ullswater Way, especially repairs.

5. Matters arising from previous minutes, including improvement (if possible) of the Town End notice board at Watermillock and towards faster broadband in Watermillock

6. Planning

6.1 Decision Notices and Planning Applications received, including committee reports on planning applications  (including 3130,3107,3040,3097,3076 received since the last Council meeting).

6.2 To review the Parish Council’s role as consultee, having regard to LDNPA’s expected change to internet based consultation documents.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and comparison with budget.

7.2 Approval of any expenditure, including:-

 £15 to be paid to Matterdale Parochial Church Council for the meeting fee,

£207 being 3/5ths of the £345 (gross) salary due to the Clerk for work carried out in 2017/18 and  £1080 being 3/5ths of the Clerk’s salary for the first six months of 2018/19 (£1,800 gross),

£152 approx for registration of title to the Recreation Field at HM Land Registry (including £100 plus Vat to be paid to Gaynham, King and Mellor, solicitors, if instructed to act for the Council in the registration),

 £540 paid to Dodd & Co for accountancy services in regard to the 2017/18 accounts and the internal audit.

 

7.3 To receive the Internal Auditor’s report.

7.4 To consider and (if thought fit) join in an application by Watermillock Village Hall Management Committee for a grant from the Eden District Council Signature Fund towards the cost of improvements to the hall and car parking available there.

8. Highway matters.

9. Training opportunities.

10. Correspondence.

11. Any other business (for information only).

12. To agree next meeting date: 5th November 2018 in Matterdale Church Room starting at 7.00pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors.

             D. L. Brown (Clerk to the Council)     26th August 2018

A meeting of Matterdale Parish Council will be held on Monday 2nd July 2018  in Watermillock Village Hall starting at 7.00pm, for which the Agenda is as follows:-

1. Apologies for absence

2. Declarations of interest by Councillors

3. Approval of minutes of the last Parish Council meeting

4. Open Forum

5. Matters arising from previous minutes

6. Planning

6.1 Planning Applications received, including committee reports on planning applications received since the last Council meeting.

6.2 To approve (if thought fit) a planning application for a community and education centre on the Recreation Field, to review the Parish Council’s financial commitments if the scheme proceeds, and to delegate the appointment of Architects and the preparation and submission of any such application.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and comparison with budget.

7.2 Approval of any expenditure, including (if thought fit) expenditure on a new notice board at Town End, Watermillock, and to review the availability of any grants available to assist with the costs involved..

7.3 To receive the Internal Auditor’s report (if available).

8. Highway matters

9. Training opportunities.

10. Correspondence.

11. Any other business (for information only).

12. To agree next meeting date: 3rd September 2018 in Matterdale Church Room starting at 7.00pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors             D. L. Brown (Clerk to the Council)     11th June 2018

                                    Matterdale Parish  Annual Meetings

The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.30pm at Matterdale Church on Monday 14th May 2018.

The Agenda of the Annual Meeting is as follows:-

1. Apologies for absence.

2. Minutes of the last Annual Parish Meeting.

3. Report by the Clerk re Matterdale School Foundation.

4. Chairman's report.

5. Any other business.

The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-

1. Apologies for absence.

2. Any declarations of interest

3. Election of Chairman.

4. Election of Vice-Chairman.

5. Appointment of Clerk and Responsible Financial Officer and to fix his pay for 2018/19.

6. Appointment of and delegation to Planning Committees.

7. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).

8. Completion of Annual Governance Statement and Annual Return.

9. Presentation and approval of Annual Parish Council Budget.

10. Revision of Standing Orders and Financial Regulations.

11. Risk Assessment and Insurance requirements.

12. Review of Inventory of Assets.

13. Review of Council’s Complaints Procedure.

14. Review of Freedom of Information Statement and Transparency Code requirements.

15. Revised Data Protection Requirements and (if thought fit) appointment of Data Protection Officer.

16. Approval of minutes of last Parish Council meeting.

17. Matters arising from previous minutes.

18. Report of bank balances and authorization of any expenditure (including cost of insurance).

19. Planning matters, including committee reports.

20. Highway matters.

21. Training opportunities.

22. Appointment of Internal Auditor.

23. Review of effectiveness of Internal Audit.

24. Possible sale of Marquee.

25. Valuation of Recreation Field.

25. Correspondence and any other business (for information only).

26. To agree schedule of meeting dates:  to be proposed  2/7/18 (WM), 3/9/18 (Matt), 5/11/18 (Matt), 7/1/19 (WM), 4/3/19 (Matt), 13/5/19 AGM (WM), 1/7/19 (WM), 2/9/19 (Matt) and 4/11/19 (Matt)  to be proposed-all starting at 7.30pm.

PLEASE NOTE THAT THE MEETING WILL BE FOLLOWED BY A MEETING OF THE PARISH COUNCIL AS TRUSTEE OF MATTERDALE SCHOOL FOUNDATION.

A meeting of Matterdale Parish Council will be held on Monday 5th March 2018  in WATRMILLOCK VILLAGE HALL starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting on 8th January 2018.

4. Open Forum.

5. Matters arising from previous minutes including any further progress on improvements to Watermillock broadband.

6. Planning matters, including:-

6.1 Committee reports.

6.2 Planning Applications

6.3 Decision notices received.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

8. Progress with the proposal to apply to site a new building for education and community use on the Recreation Field.

9. Highway matters

10. Training.

11. Correspondence.

12. Any other business (for information only).

13. To agree next meeting date: 14th May 2018 in Matterdale Church Room (if available) starting at 7.30pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

A meeting of Matterdale Parish Council will be held on Monday 8th January 2018  in WATRMILLOCK VILLAGE HALL starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting on 13th November 2017.

4. Open Forum.

5. Matters arising from previous minutes, including

5.1 proposed co-option of Mrs. Gemma Gaskell as a parish councillor and to Watermillock Planning Committee,

5.2 modification of signs on A5091 Dockray to Matterdale End and

5.3 any further progress on improvements to Watermillock broadband.

6. Planning matters, including:-

6.1 Committee reports.

6.1.1 re Kilncroft, Thackthwaite-7/2017/3139

6.1.2 re Todgill, Matterdale-7/2017/3148

6.1.3 re Ghyll Head Farm, Troutbeck-7/2017/3137

6.2 Planning Applications

6.2.1 re Holiday lets at Thorneythwaite Farm, Matterdale-7/2017/3151

6.2.2 re Longthwaite Farm, Watermillock-Ripley/Jackson proposed residential development

6.2.3 re Lake View Farmhouse, Watermillock-two applications-7/2017/3124 re holiday accommodation in annex and 7/2017/3159 re “Gin Case” extension

6.2.4 re Fox Hall Farm- 7/2017/3158 –replacement garage doors and related change of use

6.3 Decision notices received.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

7.3 Approval of the draft budget for 2018/19 and to agree the precept required.

8. Report of failed negotiations with Mr Bennett and proposal to apply to site a new building for education and community use on the Recreation Field (with, if thought fit, delegation to Messrs Castles, Gore and Brown of progress with design and planning required).

9. Highway matters, including proposed five days of closure at Moorend farm rd between 15/1 and 15/7/2018

10. Training, including Clerk’s report on VAT course attended and future Data Protection training..

11. Correspondence, including proposal for restoration of signposts (see 29/11/17 email from Mr Mark Lightburn).

12. Any other business (for information only).

13. To agree next meeting date: 5th March 2018 in Watermillock Village Hall starting at 7.30pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

2nd January 2018

A meeting of Matterdale Parish Council will be held on Monday 13th November 2017  in MATTERDALE CHURCH ROOM starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting on 4th September 2017.

4. Open Forum

5. Matters arising from previous minutes

6. Planning matters, including:-

6.1 Committee reports.

6.2 Decision notices received.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

7.3 Approval of Annual Return and Audit Certificate

8. Broadband- To receive a further report from Cllr Lloyd.

9. Highway matters

10. Training opportunities.

11. Correspondence.

12. Any other business (for information only).

13. To agree next meeting date: 8th January 2018 in Watermillock Village Hall starting at 7.30pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

31st October 2017

A meeting of Matterdale Parish Council will be held on Monday 4th September 2017  in Matterdale New School starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence (Cllrs Marshall already recorded as having his apology accepted)

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting on 8th August 2017.

4. Open Forum

5. Matters arising from previous minutes

6. Planning matters, including:-

6.1 Committee reports.

6.2 Decision notices received.

6.3 Appointment of Cllr Shaw to Watermillock Planning Committee

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

8. Possible co-option of Owen Lightburn to the Council .

9. Broadband

 To receive a further report from Cllr Lloyd.

10. Highway matters

11. Training opportunities.

12. Correspondence.

13. Any other business (for information only).

14. To agree next meeting date (Annual Meetings) :13th November 2017 in Matterdale Church Room starting at 7.30pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

27th February 2017

The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.30pm in Watermillock Village Hall on Monday 15th May 2017.

The Agenda of the Annual Meeting is as follows:-

1. Apologies for absence (Cllr Firth already notified).

2. Minutes of the last Annual Parish Meeting.

3. Report by the Clerk re Matterdale School Foundation.

4. Chairman's report.

5. Any other business.

The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-

1. Apologies for absence (Cllr Firth already notified).

2. Any declarations of interest

3. Election of Chairman.

4. Election of Vice-Chairman.

5. Appointment of Clerk and Responsible Financial Officer and to fix his pay at £15.00 per hour for 2017/18.

6. Appointment of and delegation to Planning Committees

7. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).

8. Completion of Annual Governance Statement and Annual Return.

9. Presentation and approval of Annual Parish Council Budget.

10. Review of Standing Orders and Financial Regulations.

11. Risk Assessment and Insurance requirements.

12. Review of Inventory of Assets.

13. Review of Council’s Complaints Procedure.

14. Review of Freedom of Information Statement and Transparency Code requirements.

 

 

15. Approval of minutes of last Parish Council meeting.

16. Matters arising from previous minutes.

17. Report of bank balances and authorization of any expenditure (including cost of insurance).

18. Planning matters, including committee reports and availability of potential development land.

19. East Distinctive Area: LDNPA tour on 6/6/17 from 4.30pm starting from Mungrisdale Village Hall.

20. Highway matters.

21. Training opportunities.

22. Appointment of Internal Auditor.

 23. Review of effectiveness of Internal Audit.

24. Co-option to fill one Council place (Watermillock ward).

25. Proposed siting of new community building-report and actions required.

26. Correspondence and any other business (for information only).

27. To agree schedule of meeting dates:  to be proposed  3/7/17(WM), 4/9/17 (Matt), 13/11/17 (Matt), 8/1/18 WM, 5/3/18 (Matt), 14/5/18 AGM (Matt), 2/7/18 (WM), 3/9/18 (Matt) and 5/11/18 (Matt)  to be proposed-all starting at 7.30pm.

PLEASE NOTE THAT THE MEETING WILL BE FOLLOWED BY A MEETING OF THE PARISH COUNCIL AS TRUSTEE OF MATTERDALE SCHOOL FOUNDATION.

A meeting of Matterdale Parish Council will be held on Monday 27th March 2017 in Matterdale New School starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence, and possible co-options to replace Councillors disqualified by absences.

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting and any matters arising which require urgent attention.

3.1 Broadband Contract re Watermillock area

3.2 recreation Field: future grazing and replacement field gate

3.3 Mill Lane Horse Muck

3.4 Eden D C interim local plan: consultation period

3.5 Gordon Consultancy fee of £75+ VAT

3.6 Support for Farmers’ Flood Group

3.7 Cumbria CVS training programme

3.8 Rushmire fencing

4. To consider Planning Applications received for consultation, including the following:-

4.1 7/2016/3023 re Denton Hill Outline Application for House and Wood store.

4.2 7/2017/3021 re Leeming House Hotel conservatory bar extension and new balconies.

5. To consider (if thought fit) letting or selling land at Rushmire and/or other Parish Council land to finance the proposed Matterdale Community Hall.

6. To receive a report on negotiations with Mr Bennett for purchase of land at Dockray and to authorize (if thought fit) further steps in such negotiations.

The meeting will be followed by a meeting of Matterdale School Foundation to discuss matters arising from previous MSF meetings in particular

  1. Ogilvie response to complaints

  2. Charity Commission Correspondence

  3. CAF Bank account

  4. Matterdale “New School” electricity contract.

  5. Payment to MSF for Parish Council meetings?

  6. Insurance and Risk Review

A meeting of Matterdale Parish Council will be held on Monday 6th March 2017  in Watermillock Village Hall starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence (Cllrs Marshall and Gore already recorded as having their apology accepted)

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting on 9th January 2017.

4. Open Forum

5. Matters arising from previous minutes

6. Planning matters, including:-

6.1 Telecoms equipment at Ulcat Row (7/2017/3016) for consideration by the Council or the Mattedale Planning Committee

6.2 Change of use of annex at Bank Farm, Dockray (7/2017/3015) for consideration by the Council or the Mattedale Planning Committee

6.3 Tea room extension at Royal Hotel, Dockray (7/2017/3013) for consideration by the Council or the Mattedale Planning Committee

6.4 Committee reports.

6.5 Decision notices received.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

8. Possible co-option of Michael Firth to the Council to fill the post- May 2011 vacancy for one Parish Councillor.

9. Broadband

9.1 To receive a further report from Cllr Lloyd.

9.2 If thought fit, to approve in principle the Parish Council as contracting party for an upgrade in areas not already benefitting from Better Broadband and to appoint a Council Committee to (a) investigate further the costs of participation and any risks to the Council from its participation, (b) consider and if thought fit approach those potentially benefitting from the scheme and (c) deal with preliminary negotiations with BT on the form of any contract to which the Parish Council will be party.

10. Highway matters (NB Councillors from the Matterdale area should be aware that, due to closure of part of A592 access to Watermillock Village Hall should be via Matterdale Church and the Hause).

11. Training opportunities.

12. Correspondence.

13. Any other business (for information only).

14. To agree next meeting date (Annual Meetings) :15th May 2017 in Watermillock Village Hall starting at 7.30pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

27th February 2017

A meeting of Matterdale Parish Council will be held on Monday 14th November 2016  in Matterdale Church starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence.

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting.

4. Open Forum

5. Matters arising from previous minutes

6. Planning matters, including committee reports, application 7/2016/3147 re High Gate Close, Troutbeck and Rampsbeck Hotel, Watermillock application for three “cabins”.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

7.3 To consider the draft budget for the year to 31st March 2018 and if thought fit approve it and the proposed precept contained in it.

8. Highway matters.

9. Training opportunities.

10. Correspondence.

11. Any other business (for information only).

12. To agree next meeting date: 9th January 2017 in Watermillock Village Hall starting at 7.30pm to be proposed.

Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors

D. L. Brown (Clerk to the Council)

1st November 2016

A meeting of Matterdale Parish Council will be held on Tuesday 28th June 2016 in Matterdale New School starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence.

2. Declarations of interest by Councillors.

3. Approval of minutes of last Parish Council meeting.

4. To receive the Internal Auditors report and take action, if thought fit, on his recommendations.

5. To approve the annual governance statement and accounting statements in the Annual Return for 2015/16 and arrange for its submission to the External Auditor.

The Meeting will be followed by a meeting of Matterdale School Foundation to:

  1. To consider the report of the Council’s surveyor and decide whether the terms of the proposed sale to the Ogilvie Family are the best that can reasonably be obtained for the Charity

  2.  To approve the final form of transfer to the Ogilvie Family and authorize its execution by two Councillors under standing orders and Charity legislation

  3. To approve the side letter dealing with excavation and spreading of spoil on Council land

  4. To review that latest email from the Charity Commission as to a new Scheme for the Charity

  5. To receive a report from PFK as to offers made for the New School and land to its rear and decide whether any such offer is acceptable

 

A meeting of Matterdale Parish Council will also be held on Monday 4th July 2016 in Watermillock Village Hall starting at 7.30pm, for which the Agenda is as follows:-

1. Apologies for absence.

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting.

4. Matters arising from previous minutes

5. Planning matters, including committee reports.

6. Approval of any expenditure, report on bank balances and comparison with budget.

7. Repairs at and possible sale or reletting of Rushmire Land

8. Highway matters.

9. Training opportunities.

10. Correspondence.

13. Any other business (for information only).

14. To agree next meeting date: 5th September 2016 in Matterdale New School  starting at 7.30pm proposed.

This meeting will also be followed by a meeting of Matterdale School Foundation

Matterdale Parish  Annual Meetings

The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.30pm in Matterdale former Residential Centre in use as the Village Hall on Monday 9th May 2016.

The Agenda of the Annual Meeting is as follows:-

1. Apologies for absence.

2. Minutes of the last Annual Parish Meeting.

3. Report by the Clerk re Matterdale School Foundation.

4. Chairman's report.

5. Any other business.

The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-

1. Apologies for absence.

2. Any declarations of interest

3. Election of Chairman.

4. Election of Vice-Chairman.

5. Appointment of Clerk and Responsible Financial Officer and to fix his pay at £12.00 per hour for 2016/17.

6. Review of effectiveness of Internal Audit.

7. Appointment of Internal Auditor.

8. Co-option to fill one Council place (Watermillock ward).

9. Appointment of and delegation to Planning Committees

10. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).

11. Completion of Annual Governance Statement and Annual Return.

12. Presentation and approval of Annual Parish Council Budget.

13. Review of Standing Orders.

 14. Risk Assessment and Insurance requirements.

 

15. Actions required re Neighbourhood Plan.

16. Approval of minutes of last Parish Council meetings.

17. Matters arising from previous minutes.

18. Report of bank balances and authorization of any expenditure (including cost of insurance).

19. Planning matters, including committee reports and Ullswater Way.

20. Highway matters.

21. Training opportunities.

22. Matterdale School Foundation-report and actions required.

23. Correspondence and any other business (for information only).

24. To agree schedule of meeting dates:  to be proposed 4/7/16 (WM), 5/9/16 (MATT), 14/11/16 (Matt),9/1/17 (WM), 6/3/17 (Matt), 15/5/16-AGM (WM), 3/7/16(WM), 4/9/17 (MATT) and 13/11/17 (Matt) to be proposed-all starting at 7.30pm.

PLEASE NOTE THAT ITEMS 6 AND 11 ABOVE ARE LIKELY TO BE ADJOURNED TO TUESDAY 24TH MAY 2016 (7.30PM IN THE FORMER RESIDENTIAL CENTRE)

 

A meeting of Matterdale Parish Council will be held on Monday 7th March 2016 in Matterdale Church Room starting at 7.30pm, for which the Agenda is as follows:-

 

1. Apologies for absence.

2. Declarations of interest by Councillors.

3. Approval of minutes of the last Parish Council meeting.

4. Matters arising from previous minutes

5. Planning matters, including committee reports.

6. Matterdale Schools

6.1 To receive a report from the Clerk on matters arising since the last Council meeting.

6.2 To receive a report from Matterdale Community Association on the preferred site for a new Matterdale Community Centre.

6.3 To approve the form of Albermarle Scheme recommended by the Clerk and to resolve that the Scheme be applied for.

6.4 If thought fit, to resolve that the Matterdale New School building (including its house and land at its rear) be offered for sale on the open market and to authorize the Clerk to do all such things required to effect a sale provided that the sale price is not less than £250k.

6.5 To consider the need for and any quotations received for the insurance of the Matterdale New School and its house.

6.6 To consider whether to apply for planning consent for the erection of a new community centre on the land of Matterdale School Foundation and, if thought fit, to authorize the submission of a planning application

6.7 To delegate appropriate relevant powers to the Clerk arising from the above.

7. Financial

7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.

7.2 Approval of any expenditure, and comparison with budget.

7.3 To authorize HSBC plc to provide telephone banking in relation to the Parish Council account there.

7.4 To review the Council’s insurance policies and premiums and authorize any changes.

8. To receive a report from Cllr Lloyd on the meeting on 5th February 2016 re local broadband and, if thought fit, to appoint a working party to examine with BT the ways in which broadband speeds in the Parish can be improved

9. Highway matters.

10. Training opportunities.

11. Correspondence.

12. Any other business (for information only).

13. To agree next meeting date: Annual Meetings on 9th May 2016 in Matterdale Church Room starting at 7.30pm to be proposed.