MATTERDALE PARISH COUNCIL
PARISH COUNCIL AGENDAS
Most recent at the top
Agenda 6 March 2023 Click here
Agenda 9 January 2023 Click here
Agenda and meeting pack 14 November 2022 Click here
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 5th September 2022 at Matterdale School Room
The Agenda is as follows:-
1. Apologies To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meeting on 4th July 2022, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Exclusion of Press and requests for public participation/open forum
3.1 To receive previously notified public questions (members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.2 Open Forum and review of “Powering Our Communities” application.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes, including:-
5.1 Honesty Box by Dockray Green.
5.2 Reported highway matters-Dockray to Matterdale Church footpath and collapse beside A5091 c150 metres south of Matterdale church
5.3 Watermillock Correspondent for proposed “Ullswater Together”.
5.4 Grass cutting at Dockray village green
5.5 Orienteering event using Recreation Field on 10th September 2022.
5.6 Grazing licence for Troutbeck.
5.7 Work planned re A592.
6. Finance
6.1 To receive the Clerk’s report on the state of the Council’s accounts and to approve any expenditure, including HSBC bank charges of £12.80, £576 (PC) and £288 (Recreation Fund) for Clerk’s salary to 30th September 2022, £144 and £72 respectively for PAYE on above salary, £58.80 (including vat) to reimburse Scott Wilson for new stop tap required at Recreation Field, £20.00 to Matterdale PCC for use of the meeting room, £112.46 for Herald advert for new Clerk and £500 to Judi Allen re Situ,
6.2 To review expenditure in the year to date in comparison to the annual budget for the year to 31st March 2023.
7.1 To receive a report on any Planning matters, including committee reports, and to consider any applications for development (7/2022 unless otherwise stated)
3055 Windrush, Hutton John, annex to house- granted.
3040 and 3044 Gowbarrow Old Hall- granted.
3074 Lyulph’s tower: new windows-granted.
7.2 To delegate to a meeting of Matterdale planning group (later on 5th September 2022-after MSF meeting following the PC meeting) 3106 re Gilsrow, Troutbeck (alterations and extensions to house and annex) and 3097 re Ulcat Row Farm (two storey side extension to house).
7.3 To agree the procedure for any future site meetings required by the Council or either of its committees.
8.1 To adopt new Standing Orders including April 2022 amendments.
8.2 To receive a report on progress with appointment of a new PC clerk to serve from 1st October 2022
9.1 To receive a report on any LDNPA, National Trust, District, County or other Highway matters and to note any required highway works within the Parish.
9.2 To receive a further report from the working party of Council members appointed to join the Ambleside Group on traffic and related problems in their area of the National Park and to receive any further information re SITU event.
10. To review Training opportunities.
11. Correspondence and Miscellaneous including if required arrangements for a Council dinner in November or December 2022.
12. Any other business (for information only)
13. Future Meetings- To agree the next meeting date: 14th November 2022 7.00pm at Watermillock Village Hall to be proposed.
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 4th July 2022 at Matterdale School Room
The Agenda is as follows:-1. Apologies To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence). 2. Approval of the minutes of the last Parish Council meeting on 23rd May 2022, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Exclusion of Press and requests for public participation/open forum
3.1 To receive previously notified public questions (members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.2 Open Forum and review of “Powering Our Communities” application.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes, including:-
5.1 Honesty Box by Dockray Green.
5.2 Flashing speed warning sign for Dockray area.
5.3 Watermillock Correspondent for proposed “Ullswater Together”.
5.4 Result of election of parish representative to LDNPA.
5.5 Orienteering event using Recreation Field on 10th September 2022.
5.6 Grazing licences for Rushmire, Recreation Field and Troutbeck.
5.7 PSGA licence for use in habitat survey.
5.8 Pothole repairs at road A5091 to Hope Springs (CCC ref EI/70722).
5.9 Road subsidence c 150x south of Matterdale Church (CCC ref EI/70732).
5.10 Maintenance of Dockray Village Green and the contract(s),if any, to be arranged for this.
6. Finance
6.1 To receive the Clerk’s report on the state of the Council’s accounts and to approve any expenditure, including HSBC bank charges,£20.00 to Mattdale PCC fur use of the meeting room, Water Plus £0.98 for water charges, CALC £15 for course fee, £147 plus Vat for Herald advert for new Clerk (if required), and c£20 each for new mobile phones needed to comply with audit requirements and additional monthly payments on PAYG contracts.
6.2 To review expenditure in the year to date in comparison to the annual budget for the year to 31st March 2023.
6.3 To consider any proposed application to NW Electricity under its “Powering Our Communities” scheme.
7.1 To receive a report on any Planning matters, including committee reports, and to consider any applications for development.
7.2 To agree the quorum for planning committee meetings (3 proposed).
8. To review:-
8.1 Review of Standing Orders and Financial Regulations.
8.2. Review of Risk Assessment and Insurance requirements.
8.3. Review of Inventory of Assets and arrangements for holding of (and access to) title deeds.
9.1 To receive a report on any LDNPA, National Trust, District, County or Highway matters and to note any required highway works within the Parish.
9.2 To receive a further report from the working party of Council members appointed to join the Ambleside Group on traffic and related problems in their area of the National Park and to receive any further information re SITU event in September 2022.
10. To review Training opportunities.
11. Correspondence and Miscellaneous and Any other business (for information only).
12. Future Meetings- To agree the next meeting date: 5th September 2022 7.00pm at Matterdale Church Room to be proposed.
The Watermillock Planning Committee of Matterdale Parish Council will meet on Monday 13th June June 2022 at the Boardroom, Quiet Site, Watermillock starting at 11.00am
The Committee will consider Applications 7/2022/3074 ( new windows at Lyulph’s Tower), 7/2022/3066 (alterations at Horrockwood Cottage), 3063 (rebuild of dwelling at Leeming Cottage) and 3044 and 3047 (Gowbarrow Farm, Watermillock – new water treatment plant)
The Clerk of the Council is David L Brown, "Hesleyside", Watermillock, Penrith CA11 0JH tel 017684-86380
Matterdale Parish Annual Meetings
The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.00pm at Matterdale Church Room (in Church if more than 16 attend) on Monday 23rd May 2022.
The Agenda of the Annual Meeting is as follows:-
1. Apologies for absence.
2. Minutes of the last Annual Parish Meeting.
3. Report by the Clerk re Matterdale School Foundation.
4. Chairman's report.
5. Any other business.
The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by all Parish Councillors and acceptance of office.
3. Election of Chairman.
4. Election of Vice-Chairman.
5. Open Forum (at which public participation is invited and objections to planning proposals can be made-in particular 7/2022/3023 re Wreay Farmhouse,Watwrmillock)
6.1 Appointment of Clerk and Responsible Financial Officer and to fix his pay for 2022/23.
6.2 Appointment of a task and finish group of Councillors (three suggested) to recommend to the July Parish Council meeting a person to serve as the new Clerk and Responsible Financial Officer (to take office on 1st October 2022).
7. Appointment of and delegation to Planning Committees.
8. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).
9. Completion of Annual Governance Statement and Annual Return.
10. Presentation and approval of Annual Parish Council Budget.
11. Review of Standing Orders and Financial Regulations.
12. Review of Risk Assessment and Insurance requirements.
13. Review of Inventory of Assets and arrangements for holding of (and access to) title deeds.
14. Introduction of revised Code of Conduct for Councillors.
15. Approval of minutes of last Parish Council meeting.
16. Matters arising from previous minutes, including:-
16.1 Payment to D Trelease for new fence and gate at Dockray Green, provision of bench seats there, grass cutting there in 2022 and arrangements (if any) for honesty boxes at Dockray Green and its adjacent car park.
16.2 Grazing licences for Troutbeck, Rushmire and Recreation Field.
16.3 Restoration of bench seats at folly Lane and Cove corner, Watermillock.
17. Report of bank balances and authorization of any expenditure (including cost of insurance).
18. Planning matters, including committee reports and review of the response to application 3023 re Wreay Farmhouse (or its delegation to Watermilock Planning Committee).
19. Highway matters.
20. Training opportunities.
21. Appointment of Internal Auditor.
22. Review of effectiveness of Internal Audit.
23. Indication by Councillors who are willing to provide information to CALC of their contact details.
24. Request from Cllr Bray for the Parish Council’s support (non-financial) for the Phase 1 Habitat Survey Project to be organized if acceptable by the Friends of the Ullswater Way. Correspondence and any other business (for information only).
25. To agree the schedule of meeting dates: to be proposed 4/7/22 (Matt), 5/9/22 (Matt), 14/11/22 (WM), 9/1/23 (WM), 6/3/23 (WM), 22/5/23 AGM (WM), 3/7/23 (Matt), 4/9/23 (Matt) and 6/11/23 (WM) to be proposed-all starting at 7.00pm.
PLEASE NOTE THAT THE MEETING WILL BE FOLLOWED BY A MEETING OF THE PARISH COUNCIL AS TRUSTEE OF MATTERDALE SCHOOL FOUNDATION.
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 7th March 2022 at Watermillock Village Hall
The Agenda is as follows:-
1. Apologies To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meeting on 10th January 2022, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Exclusion of Press and requests for public participation/open forum
3.1 To receive previously notified public questions (members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.2 Open Forum if required and appropriate.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes, including HSBC charges.
6. Finance
6.1 To receive the Clerk’s report on the state of the Council’s accounts and to approve any expenditure, including HSBC bank charges,£16.00 to Watemillock Village Hall fur use of the reading room, £370 to Mr. D Trelease for grass cutting at Dockray, £989.08 to Mr D Trelease for renewal of the post and wire fence around Dockray Village Green (both from the Recreation Fund), £40.00 to the Information Commissioner for the Data Protection Registration, c£12.00 to Water Plus for water charges at the Recreation Field, £206.86 to Matterdale School Foundation from the Recreation Fund as a contribution to its expenses re proposed Matterdale Education /Community Centre and on or after 1st April £1,211.40 to D L Brown (half year net salary- £343.80 of which falls on the Recreation Fund), £156 for use of home as office for 2021/22 (£52 of which falls on the Recreation Fund) and £49.95 for travel in 2021/22 at 45p a mile (£16.65 of which falls on the Recreation Fund) and HMRC £216 for Paye on the above salary (£72 of which falls on the Recreation Fund).
6.2 To review expenditure in the year to date (£2,494.20 as at 21st February 2022) in comparison to the annual budget for the year to 31st March 2022.
7. To receive a report on any Planning matters, including committee reports, and to consider any applications for development.
8. 1 To receive a report on any LDNPA, National Trust, District, County or Highway matters and to note any required highway works within the Parish.
8.2 To receive a report from the working party of Council members appointed to join the Ambleside Group on traffic and related problems in their area of the National Park and to approve(if thought fit) the Council’s role as fund holder for SITU (any one of Cllrs Bray, Firth and Holder to approve any payments from funds held for SITU).
9. To consider what action should be taken re the Council’s land at Troutbeck and at Rushmire and to authorize the Clerk to proceed as determined (current grazing rights ending on 30th April 2022)
10. To review Training opportunities.
11. Correspondence and Miscellaneous
11.1 Revamped CALC newsletter- input from the Council?
11.2 Proposed Use of Dockray Village Green for celebration of the Queen’s platinum jubilee
11.3 Renewal of contract for 2022 cutting of Dockray village green
12. Any other business (for information only)
13. Future Meetings
To agree the next meeting date (AGM): 23rd May 2022 7.00pm at Matterdale Church Room to be proposed.
D. L. Brown
A meeting of Matterdale Parish Council will be held on Monday 10th January 2022 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (including any reason given).
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 1st November 2021.
4. Open Forum (to include the local residents’offer received for the land held as trustee for Matterdale School Foundation by the Knotts and Old Schoolhouse, Matterdale)..
5. Matters arising from previous minutes, including fencing and posts around Dockray Village Green.
6. Planning matters, including:-
6.1 Committee reports
6.2 Planning Applications pending
6.3 Decision notices received
6.4 To review availability of pre-application site meetings in the light of para12 of the Neighbourhood Plan
7. Financial
7.1. To receive the Clerk’s report on the state of the Council’s bank and building society accounts- HSBC Bank plc and Skipton BS .
7.2 Approval of any expenditure.
7.3 Comparison with budget.
7.4 To consider what, if any, expenditure should be undertaken in relation to the expected Queen’s Jubilee Celebrations (for tree planting or otherwise).
7.5 To consider what, if any, contribution should be made to the cost of upkeep of churchyards/cemeteries in Matterdale and Watermillock
7.6 To set the precept for 2022/23 (£4,000 to be proposed unless significant expenditure will arise from either or both of the above two items of business).
8. Highway matters.
9. Training.
10. Correspondence, including Eden Rivers Annual Report
11. Any other business (for information only).
12. To confirm 2022 meeting dates and venues: 7th March, 23 May (AGM), 4thJuly, 5th Sept and 14th Nov (7/3 and 14/11 at Watermillock Village Hall: otherwise at Matterdale Church room?)
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
A meeting of Matterdale Parish Council will be held on Monday 1st November 2021 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (including any reason given).
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 6th September 2021.
4. Open Forum.
5. Matters arising from previous minutes.
5.1 fencing and posts around Dockray Village Green.
5.2 A592 highway improvements and Sustainable Transport Group.
5.3 Hope Springs: request for bridleway to be signposted
6. Planning matters, including:-
6.1 Committee reports
6.2 Planning Applications pending
6.3 Decision notices received
7. Financial
7.1. To receive the Clerk’s report on the state of the Council’s bank and building society accounts- HSBC Bank plc and Skipton BS .
7.2 Approval of any expenditure.
7.3 Comparison with budget.
7.4 Budget for 2022/23
8. Highway matters.
9. Training.
10. Correspondence
11. Any other business (for information only).
12. To agree 2022 meeting dates and venues: 10th Jan, 7th March, 23 May (AGM),4th July, 5th Sept and 14th Nov to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
A meeting of the Watermillock Planning Committee of Matterdale Parish Council will be held on Wednesday 8th September 2021 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (including any reason given).
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Application 7/2021/3124 for development of former tennis court at Wreay Mansions.
4. Application7/2021/3093 for development at Land Ends
D. L. Brown (Clerk to the Council).
NOTE Applicant and Objectors (or their respective representatives) will each have the opportunity of speaking for no more than five minutes. Members of the Committee will then be at liberty to ask any relevant questions. They will then have the opportunity of discussing the issues, before any resolution is put to the meeting for decision.
A meeting of Matterdale Parish Council will be held on Monday 6th September 2021 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (including any reason given).
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 5th July 2021.
4. Open Forum.
5. Matters arising from previous minutes.
5.1 fencing and posts around Dockray Village Green.
5.2 A592 highway improvements.
5.3 Policy of Council on pre-planning application site visits- review of decision at last meeting (see para 12 of Neighbourhood Plan).
5.4 Hope Springs: request for bridleway to be signposted
6. Planning matters, including:-
6.1 Committee reports-
3136 re Quiet Site, Watermillock-changeof use of 7 existing pitches
3134 re Pencil Mill, Watermillock-improvement of equestrian facilities
6.2 Planning Applications pending-
3124 former tennis Court at Wreay Mansions, Watermillock- new house plus one affordable house
3093 Land Ends, Watermillock-demolitions, refurbishments and new builds
3145 Another Place, Watermillock-amendment of design, details of lighting, landscaping and materials
6.3 Decision notices received (all granted except where otherwise stated):
3043 Finkle Laithe, Matterdale End-rear extension-withdrawn
3087 and 3088 re Leeming House, Watermillock - extensions
3101 re Hudsons Allotment, Troutbeck- forest access road
3113 re Walthwaite Farm, Troutbeck- new stables
3086 Lowthwaite Guest House, Matterdale-conversion/extension of outbuilding “for existing bed and breakfast business”
7. Financial
7.1.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts- HSBC Bank plc and Skipton BS .
7.1.2 Bank charges.
7.2.1 Approval of any expenditure.
7.2.2 Comparison with budget, including review of Clerk’s hours and budgeted salary.
8. Highway matters.
9. Training.
10. Correspondence, including request for Parish Council representative to attend Licensing/installation of Rev Catherine Helm as Priest in Charge of (inter alia) Watermillock Parish Church (9.30am on Sunday 26th September 2021 at St Andrew’s Church, Dacre).
11. Any other business (for information only).
12. To agree next meeting date: 1st November 2021 in Watermillock Village Hall to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
A meeting of Matterdale Parish Council will be held on Monday 5th July 2021 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (Cllrs Bray and Holder having already apologised).
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 14th June 2021.
8. Highway matters (brought forward as Neil Hughes needs to be away early).
4. Open Forum.
5. Matters arising from previous minutes.
5.1 fencing and posts around Dockray Village Green.
5.2 Stybarrow Crag safety improvements.
5.3 New Highways Representation Team.
5.4 Repairs to two Parish benches.
5.5 MCA event on Recreation Field.
5.6 Posts on Matterdale Common.
5.7 gravelling at Hope Springs
6. Planning matters, including:-
6.1 Committee reports- 3086 re Lownthwaite Guest house-Matt Plann Comm
3087/88 Leeming House Hotel-Waterm Plann Comm
3087 Hope Springs decision on relocated rear door.
6.2 Planning Applications- none
6.3 Decision notices received.
6.4 Policy of Council on pre-planning application site visits
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts- HSBC £85,133.27 (including £80k of MSF capital to be transferred to MSF account)-Skipton BS £66,362.86.
7.2.1 Approval of any expenditure (including £43 plus £9 per month from c20th July 2021 on dedicated mobile for Chair and Clerk, and
7.2.2 Comparison with budget- £90 in 2021/22 for mobiles as above.
9. Safeguarding Policy (to approve draft circulated by Clerk) and Training.
10. Correspondence, including proposed Declaration of Trust and Cross Options re Recreation Field (Drafts circulated: authority to sign and complete if thought fit).
11. Any other business (for information only).
12. To agree next meeting date: 6th September 2021 in Watermillock Village Hall or Matterdale Church Room starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 14th June 2021 in Watermillock Village Hall.
The Agenda is as follows:-
1. Apologies
To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meetings on 17th and 26th May 2021, as circulated by the Clerk and to authorize the Chairman to sign the minutes as a true record.
3. Appointment of Exclusion of Press and requests for public participation/open forum
3.1 To consider whether there are any agenda items which require consideration of press and public exclusion.
3.2 To receive any previously notified public questions
(members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Friday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.3 Open Forum if required and appropriate.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes.
6. Finance
6.1 To receive and review the result of Internal Audit, the draft Annual Accounts (Parish Council and its Recreation Fund), Annual Governance Statement and Annual Return and (if approved) to authorize the Chairman and Clerk/Responsible Financial Officer to sign and publish the same and to fix the date for public availability of these for inspection.
6.2 To appoint the Internal Auditor for 2021/22.
7. To review the updated code of conduct for parish councillors and, if thought fit, to adopt it.
8. Council representation at Glenridding Hall on 23rd June (2pm) re safety on A592 at Stybarrow Crag and on 24th June briefing of new Highways Representation Team.
9. Any other correspondence or lawful business.
10. Planning Application 7/2021/3086 re Lowthwaite Bed and Breakfast (Matterdale Planning Committee only.
11. To agree the next meeting date: 5th July 2021 7.00pm (at Watermillock Village Hall).
Please note that the meeting will be followed by a meeting of the Council as trustee of Matterdale School Foundation at which (a) progress on the proposed development at the Recreation Field and related fund raising will be considered and (b) arrangements made for filing of the Annual Return to the Charity Commission
D. L. Brown
Matterdale Parish Annual Meetings
The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.00pm at Watermillock Village Hall on Monday 17th May 2021. Parish Councillors may only attend in person but a Zoom facility has been arranged to allow others to be present virtually. (Meeting ID: 652 865 0047.Passcode: 8nTKaQ).
The Agenda of the Annual Meeting is as follows:-
1. Apologies for absence.
2. Minutes of the last Annual Parish Meeting.
3. Report by the Clerk re Matterdale School Foundation.
4. Chairman's report.
5. Any other business.
The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by all Parish Councillors (any changes to be noted).
3. Election of Chairman.
4. Election of Vice-Chairman.
5. Appointment of Clerk and Responsible Financial Officer and to fix his pay for 2021/22.
6. Appointment of and delegation to Planning Committees.
7. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).
8. Completion of Annual Governance Statement and Annual Return.
9. Presentation and approval of Annual Parish Council Budget.
10. Review of Standing Orders and Financial Regulations.
11. Review of Risk Assessment and Insurance requirements.
12. Review of Inventory of Assets.
13.1 Review of Council’s Complaints Procedure.
13.2 Review of Equality and Diversity Policy.
14. Review of Freedom of Information Statement and Transparency Code requirements, including (if thought fit) an increase from £5 per hour to £15 per hour in the contribution to Clerk’s remuneration for response to any requests for information).
15. To review any revised Data Protection Requirements.
16. Approval of minutes of last Parish Council meeting (15th April 2021).
17. Matters arising from previous minutes, including 1)possible repayment of Eden District Council housing grant of £5,000, 2)new posts and fencing at Dockray Village Green, 3)Matterdale Common reinstatement of posts and 4)anti-fouling signs at Dockray.
18. Report of bank balances and authorization of any expenditure (including cost of insurance).
19. Planning matters, including committee reports.
20. Highway matters.
21. Training opportunities.
22. Appointment of Internal Auditor.
23. Review of effectiveness of Internal Audit.
24. Correspondence and other business:-
24.1 Tree surgery at Bennethead.
24.2 Folly Lane seat repairs.
24.3 Website link re Universal Credit.
24.4 Rural Broadband consultation.
24.5 Possible use of Recreation Field for Matterdale Community Association event(s)
PLEASE NOTE THAT THE MEETING WILL BE FOLLOWED BY A MEETING OF THE PARISH COUNCIL AS TRUSTEE OF MATTERDALE SCHOOL FOUNDATION.
NOTE TO THE CHAIRMAN OF THE PARISH COUNCIL MEETING: IT MAY BE NECESSARY TO ADJOURN THE PARISH COUNCIL MEETING AND RESUME AFTER THE MATTERDALE SCHOOL FOUNDATION MEETING IF DECISIONS TAKEN IN THE COURSE OF THE LATTER MEETING NEED TO BE REFERED FOR CONFIRMATION (OR OTHERWISE) BY THE PARISH COUNCIL (SIC)
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 1st March 2021.Watermillock Village Hall will be used if the regulations and guidance for Parish Council meetings allow.
The meeting may be recorded for the purpose of minute taking and will be disposed of within 24 hours.
THE MEETING ID (ZOOM) and telephone numbers to allow remote access:
Topic: Parish Council
Time: Mar 1, 2021 07.00 PM London
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Meeting ID: 841 2218 3202
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The Agenda is as follows:-
1. Apologies To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meeting on 4th January 2021, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Exclusion of Press and requests for public participation/open forum
3.1 To receive previously notified public questions (members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.2 Open Forum if required and appropriate.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes, including progress with the planning application for the proposed new Education/Community Centre on the Recreation Field and the A592 Safety Improvement Scheme.
6. Finance
6.1 To receive the Clerk’s report on the state of the Council’s accounts and to approve any expenditure, including £40.00 to the Information Commissioner for the Data Protection Registration,£10.29 to Water Plus for water charges, £90 plus VAT to PFK for valuation advice re the Troutbeck Land, £1,220.88 to D L Brown (half year net salary £1031.40, £156 for use of home as office for 2020/21 and £33.48 for travel in 2020/21 at 45p a mile and HMRC £216 for Paye on the above salary and £207.17 to 2030 Architects as a contribution to their fees (invoice 1942) of £6,215 plus VAT (the balance to be paid by MSF from grant or other capital).
6.2 To review expenditure in the year to date in comparison to the annual budget for the year to 31st March 2021.
6.3 Clerk’s employment contract
To approve (if thought fit) a revised contract in the form circulated to Councillors prior to the meeting
7. To receive a report on any Planning matters, including committee reports, and to consider any applications for development.
8. 1 To receive a report on any LDNPA, National Trust, District, County or Highway matters and to note any required highway works within the Parish.
8.2 To receive a report from the working party of Council members appointed to join the Ambleside Group on traffic and related problems in their area of the National Park.
9.1 To consider what action should be taken in view of the tenant’s wish to end his tenancy of the Council’s land at Troutbeck and to authorize the Clerk to proceed as determined.
9.2 To review the Council’s policy with regard to its vacant holding of land at Rushmire.
10. To review Training opportunities.
11. Correspondence
Requests for links on Parish Council website
12. Future Meetings
To agree the next meeting date (AGM): 17th May 2021 7.00pm (at Watermillock VillageHall and/or virtual).
D. L. Brown
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 4th January 2021 at Watermillock Village Hall. The meeting may be recorded for the purpose of minute taking and will be disposed of within 24 hours.
THE MEETING ID (ZOOM) and telephone numbers to allow remote access for those unable to attend in person:
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The Agenda is as follows:-
1.Welcome and Apologies To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence
2. Approval of the minutes of the last Parish Council meeting on 16th November 2020, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Exclusion of Press and requests for public participation/open forum
3.1 To receive previously notified public questions (members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.2 Open Forum if required and appropriate.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes, including progress with the planning application for the proposed new Education/Community Centre on the Recreation Field.
6. Finance
6.1 To receive the Clerk’s report on the state of the Council’s accounts and to approve any expenditure.
6.2 To review expenditure in the year to date in comparison to the annual budget for the year to 31st March 2021.
6.3 To fix the precept for 2021/22 at £3,500 if thought fit.
7. To receive a report on any Planning matters, including committee reports, and to consider any applications for development.
8. 1 To receive a report on any LDNPA, National Trust, District, County or Highway matters and to note any required highway works within the Parish.
8.2 To receive a report from the working party of Council members appointed to join the Ambleside Group on traffic and related problems in their area of the National Park.
9.1 To consider what action should be taken in view of the tenant’s wish to end his tenancy of the Council’s land at Troutbeck and to authorize the Clerk to proceed as determined.
9.2 To review the Council’s policy with regard to its vacant holding of land at Rushmire.
10. To review Training opportunities.
11. Correspondence and any other business (for information only)
12. Future Meetings
12.1 To agree the next meeting date: 1st March 2021 7.00pm (both at Watermillock VillageHall and/or virtual).
12.2 To note the schedule for further2021 meetings: 17/5 (AGM), 5/7, 6/9, and 1/11 (at Watermillock Village Hall until Matterdale Church Room can resume hosting alternate meetings).
D. L. Brown
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 16th November 2020 at Watermillock Village Hall. David Brown is inviting you to a scheduled Zoom meeting if meeting in person is prevented by government restrictions or if you prefer to attend virtually.
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Meeting ID: 853 2616 0071
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Meeting ID: 853 2616 0071
Passcode: 889813
The Agenda is as follows:-
1. Apologies
To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meetings on 2nd November 2020, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Declarations of interest by Councillors/ requests for dispensation.
3.1 Councillors needing to update their declaration should do so at this juncture.
3.2 To declare any personal interests in items on the agenda and their nature.
3.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
3.4 To receive the Clerk’s report on any dispensation granted.
4. To review a proposed planning application for development of the Parish Council’s recreation field (and its supporting documents) and (if thought fit) to authorise the application to be made.
5. Correspondence and any other urgent business (for information only).
6. To agree the next meeting date: 4th January 2021 7.00pm (at Watermillock Village Hall and/or virtual) proposed.
D.L.Brown.
The meeting will be followed by a meeting of the Parish Council as trustee of Matterdale School Foundation:-
-
To receive a report on the outcome of item 4 above and (if thought fit) to approve the proposal and to approve any associated fund-raising applications.
-
To review progress with the outstanding planning issues relating the application for planning consent for erection of four dwellinghouses on land adjacent to the Knotts, Matterdale
D. L. Brown
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 2nd November 2020 at Watermillock Village Hall. The meeting may be recorded for the purpose of minute taking and will be disposed of within 24 hours.
THE MEETING ID (ZOOM) and telephone numbers to allow remote access for those unable to attend in person will be available from the Clerk, Mr D L Brown tel 07494788848.
The Agenda is as follows:-
1. Welcome and Apologies
1.1 To welcome Emma Bray and David Harrison as co-opted Councillors
1.2 To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meeting on 7th September 2020, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Exclusion of Press and requests for public participation/open forum
3.1 To receive previously notified public questions
(members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.2 Open Forum if required and appropriate.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes including use of the parish website for links to other websites.
6. Finance
6.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and to approve any expenditure (past or future).
6.2 To review expenditure in the year to date in comparison to the annual budget for the year to 31st March 2021.
6.3 To approve (if thought fit) the draft budget for the year to 31st March 2022 as circulated by the Clerk.
7. To receive a report on any Planning matters, including committee reports, and to consider any applications for development.
8. To receive a report on any LDNPA, National Trust, District, County or Highway matters and to note any required highway works within the Parish.
9. To review Training opportunities.
10. Correspondence and any other business (for information only).
11. Future Meetings
11.1 To agree the next meeting date: 16th November 2020 7.00pm if required re planning application for the new Education/ Community Building proposed and 4th January 2021 (both at Watermillock Village Hall and/or virtual).
11.2 To agree the schedule for 2021 meetings.
NOTE The Parish Council may need to resume after the Matterdale School Foundation meeting this night to resolve (if thought fit) to apply for planning consent for the proposed Education Community building on the Recreation Field
D. L. Brown
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 5th October 2020 at Watermillock Village Hall. David Brown is inviting you to a scheduled Zoom meeting if you prefer to attend virtually. Topic: Matterdale P C.Time: Oct 5, 2020 07:00 PM London
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Meeting ID: 652 865 0047 Passcode: 8nTKaQ
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The meeting may be recorded for the purpose of minute taking and will be disposed of within 24 hours.
The Agenda is as follows:-
1. Apologies
To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meetings on 7th September 2020, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Declarations of interest by Councillors/ requests for dispensation.
3.1 Councillors needing to update their declaration should do so at this juncture.
3.2 To declare any personal interests in items on the agenda and their nature.
3.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
3.4 To receive the Clerk’s report on any dispensation granted.
4. To review a proposed planning application for development of the Parish Council’s recreation field (and its supporting documents) and (if thought fit) to authorise the application to be made.
5.1 To resolve to exclude the public and press from consideration of this item on account of the need to review possibly confidential information and to enable full discussion of any issues in private
5.2 To proceed to review cv information received from those seeking to be co-opted to the Parish Council and to co-opt two further Councillors if thought fit.
6. Correspondence and any other urgent business (for information only).
7. To agree the next meeting date: 2nd November 2020 7.00pm (at Watermillock Village Hall and/or virtual) proposed.
D.L.Brown.
The meeting will be followed by a meeting of the Parish Council as trustee of Matterdale School Foundation:-
-
To receive a report on the outcome of item 4 above and (if thought fit) to approve the proposal and to approve any associated fund-raising applications.
-
To appoint Cllr McAlpine to the charity’s investment committee.
-
To consider the possible appointment of Emma Bray as Clerk to the Charity with effect from 1st April 2021.
D. L. Brown
MATTERDALE PARISH COUNCIL
A meeting of Matterdale Parish Council will be held at 7.00pm on Monday 7th September 2020 at Watermillock Village Hall. The meeting may be recorded for the purpose of minute taking and will be disposed of within 24 hours.
THE MEETING ID (ZOOM) and telephone numbers to allow remote access for those unable to attend in person will be available from the Clerk, Mr D L Brown tel 07494788848.
The Agenda is as follows:-
1. Apologies
To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
2. Approval of the minutes of the last Parish Council meetings on 6th and 13th July 2020, as circulated by the Clerk and to authorize the Chairman of the meeting to sign the minutes as a true record.
3. Appointment of Chairman,Co-options, Exclusion of Press and requests for public participation/open forum
3.1 To appoint a chairman and vice-chairman of the Council.
3.2 To agree criteria for selection of two co-opted Councillors.
3.3 To agree the further steps in the selection process.
3.4 To receive previously notified public questions
(members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
3.5 Open Forum if required and appropriate.
4. Declarations of interest by Councillors/ requests for dispensation.
4.1 Councillors needing to update their declaration should do so at this juncture.
4.2 To declare any personal interests in items on the agenda and their nature.
4.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
4.4 To receive the Clerk’s report on any dispensation granted.
5. Matters arising from previous minutes (if any).
6. Finance
6.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and to approve any expenditure (past or future)
6.2 To receive the report of the Internal Auditor on the year to 31st March 2020.
7. To receive a report on any Planning matters, including committee reports, and to consider any applications for development.
8. To receive a report on any LDNPA, National Trust, District, County or Highway matters and to note any required highway works within the Parish.
9. To review:-
9.1 Training opportunities.
9.2 The burden of compliance with The Public Sector Bodies (Website and Mobile Applications) Accessibility Regulations 2018 (applying to Parish Councils from 23rd September 2020), including the extent to which the website currently fails to comply and the appropriate form of the Accessibility Statement (which must from 23rd September 2020 be added as a page on the website).
9.3 The facility for the Council’s website to have links to other websites and to establish, if thought fit, a delegated authority to allow or disallow such links.
11. Correspondence and any other business (for information only).
12. To agree the next meeting date: 2nd November 2020 7.00pm (at Watermillock Village Hall and/or virtual) proposed .
D. L. Brown
MATTERDALE PARISH COUNCIL
A virtual meeting of Matterdale Parish Council will be held at 7.00pm on Monday 6th July 2020. The meeting may be recorded for the purpose of minute taking and will be disposed of within 24 hours.
THE MEETING ID (ZOOM) will follow
The meeting can also be accessed by using via a telephone: the number(s) to use will follow.
The Agenda is as follows:-
1.Virtual Meetings
To resolve to adopt supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings, and this lasts until 07.05.2021 or the repeal of relevant legislation, whichever is earlier.
2. Apologies
To receive and accept (if thought fit) any apologies by Councillors for absence (and to note the reason for absence).
(Councillors who choose not to attend because the remote format is not available or suitable to their personal circumstances are advised that their apologies based on such choice cannot be recorded. Six months absence without prior acceptance of appropriate reason(s) for none-attendance will result in automatic loss of seat on the Parish Council.)
3.1 Approval of the minutes of the last Parish Council meeting on 9th March 2020, as circulated by the Clerk and to authorize the Chairman to sign the minutes as a true record.
3.2 To note the minutes of the Zoom session on 11th May 2020 as circulated by the Clerk and to approve the actions taken.
4. Appointment of Chairman,Co-options, Exclusion of Press and requests for public participation/open forum
4.1To co-opt Mrs Claire Beaumont as a Parish Councillor (in place of Mrs Gaskell).
4.2 To arrange to implement the co-option procedure to replace Dr Castles (who has reigned as a Parish Councillor)
4.3 To consider whether there are any agenda items which require consideration of press and public exclusion.
4.4 To receive previously notified public questions
(members of the public who wish to submit any written representation are requested to contact the Clerk not later than noon on the Monday preceding the meeting, with a note of any request for information or question to be raised at the meeting, if the Chairman in his discretion will allow).
4.5 Open Forum if required and appropriate.
5. Declarations of interest by Councillors/ requests for dispensation.
5.1 Councillors needing to update their declaration should do so at this juncture.
5.2 To declare any personal interests in items on the agenda and their nature.
5.3 To declare any prejudicial interests in items on the agenda and their nature (any Councillor with a prejudicial interest must leave the meeting for the relevant item).
5.4 To receive the Clerk’s report on any dispensation granted.
6. Matters arising from previous minutes.
7. Finance
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and to approve any expenditure (past or future) including:-
Date paid or due
Payees
Cheques No
Budget Heads
Amounts
This will include the contract with Mr D Trelease for 2020 grass cutting.
7.1 If available, to review the draft Annual Accounts (Parish Council and its Recreation Fund), Annual Governance Statement and Annual Return and (if approved) to authorize the Chairman and Clerk/Responsible Financial Officer to sign and publish the same.
7.2 To note the effect of the 2020 Financial Regulations and in particular the need for an Investment Strategy and Policy.
7.3 To note the dates for public inspection of the above (25th August 2020 for 30 days)
8. To receive a report on any Planning matters, including committee reports, and to consider any applications for development, including.
9. To receive a report on any LDNPA, National Trust, District, County or Highway matters and to note any required highway works within the Parish.
10. To review:-
10.1 Training opportunities.
10.2 The burden of compliance with The Public Sector Bodies (Website and Mobile Applications) Accessibility Regulations 2018 (applying to Parish Councils from 23rd September 2020), including the extent to which the website currently fails to comply and the appropriate form of the Accessibility Statement (which must from 23rd September 2020 be added as a page on the website).
10.3 The facility for the Council’s website to have links to other websites and to establish, if thought fit, a delegated authority to allow or disallow such links.
11. Correspondence (including “Digital Borderlands”) and any other business (for information only).
12. To agree the next meeting date: 7th September 2020 7.00pm (at Watermillock Village Hall and/or virtual).
D. L. Brown
Matterdale Parish Council
The Annual Parish Meeting and Annual Meeting of the Parish Council would have taken place at 7.00pm on Monday 11th May 2020. However, the Covid-19 outbreak (and consequent regulations and advice) make it necessary to suspend face-to-face meetings for the time being.
There will be no 2020 Annual Parish Meeting.
The law requires that meetings of the Parish Council be open to the public; until there is a facility available to allow public participation via the internet or telephone, it will not be possible to hold a lawful Parish Council meeting.
Accordingly the election of chair, vice chair, Clerk/RFO, auditors and planning committees is impracticable and the various officers and committees continue in office.
All elections, referendums and polls have been suspended until 6th May 2021. Unless a bye-election is demanded (which is not the case in relation to the replacement of Mrs Gaskell as a Parish Councillor), the Parish Council can (indeed must) fill that vacancy as soon as is reasonably practicable. A proposal has been received to co-opt Mrs Claire Beaumont of Gowbarrow Farm, Watermillock; she is willing to be co-opted and the proposed co-option will go to the first available Parish Council meeting.
Having regard to the above, I therefore invite Parish Councillors to receive reports and comment on those (and matters to be dealt with over the coming months) at a “Zoom meeting” which I have arranged to host at 7.00pm on Monday 11th May 2020. The free facility allows for no more than 40mins virtual conference.
THE “MEETING” ID IS 711 9545 1480: THE PASSWORD IS 0trdGn. I suggest Cllr Wilson can join in by phoning me on 017684-86380 (unless Zoom is available to her) and Cllr Dobinson (if his firm cannot provide the Zoom facility) joins us by mobile 07494788848.
Matters for consultation and/or report are:-
1. To note those unable to take part.
2. To note any changes to the Declarations of Interest by Parish Councillors completed on or shortly after 13th May 2019.
3. To receive any comments on the minutes of the last Parish Council meeting.
4. To consider any matters arising from previous minutes.
5. If available, to review the draft Annual Accounts (Parish Council and its Recreation Fund), Annual Governance Statement and Annual Return.
6. To consider any changes required to the Annual Parish Council Budget, arising from Covid-19 or otherwise.
7. To note the effect of the 2020 Financial Regulations and in particular the need for an Investment Strategy and Policy.
8. To review the draft amendment to standing orders to allow future virtual meetings.
9. To receive a Report of bank balances and any expenditure (past or future, including the Clerk’s remuneration of £15.00 per hour plus travel and home-working allowances, the budgeted 20 hrs per month to be paid as to 3/5ths by the Parish Council- 1/5th falling on the Recreation Fund as in the past).
10. To receive a report on any Planning matters, including committee reports.
11. To receive a report on any Highway matters and any required highway works within the Parish.
12. To review Training opportunities.
13. Correspondence and any other business (for information only).
14. To note the following schedule of meeting dates 6/7/20 (WM or virtual), 7/9/20 (Matt or virtual), 2/11/19 (Matt or virtual), 4/1/21 (WM or virtual), 1/3/21 (Matt or virtual), 17/5/21 AGM (Matt or virtual), 5/7/21 (WM or virtual), 6/9/21 (Matt or virtual) and 1/11/21 (Matt or virtual) -all starting at 7.00pm.
PLEASE NOTE THAT THERE WILL BE A MEETING OF THE PARISH COUNCIL AS TRUSTEE OF MATTERDALE SCHOOL FOUNDATION (ALSO BY ZOOM AND PHONE) FOLLOWING THE ABOVE AT 7.30PM.
A meeting of Matterdale Parish Council will be held on Monday 9th March 2020 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 13th January 2020.
4. Open Forum.
5. Matters arising from previous minutes.
6. Planning matters, including:-
6.1 Committee reports.
6.2 Planning Applications
6.3 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
7.3 To adopt updated financial regulations to take effect on and from 1st April 2020.
8. To co-opt (if thought fit) an additional Councillor to fill the vacancy arising from Cllr Mrs Gaskell’s resignation.
9. To apply (if thought fit) to Eden District Council to add Watermillock Village Hall to the list of community assets under s91 of Localism Act 2011
10. Highway matters.
11. Training.
12. Correspondence.
13. Any other business (for information only).
14. To agree next meeting date: 11th May 2020 in Matterdale Church Room starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
A meeting of Matterdale Parish Council will be held on Monday 13th January 2020 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 4th November 2019.
4. Open Forum.
5. Matters arising from previous minutes.
6. Planning matters, including:-
6.1 Committee reports.
6.2 Planning Applications
6.3 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
7.3 To agree the 2020/21 precept in the sum of £4,000.
7.4 To consider the need to open a new current account, and if so to decide which provider of current account facilities should be chosen and to provide authority for a new account to be opened.
7.5 To adopt updated financial regulations.
7.6 To review the rent charged for the Troutbeck land let to Mr I R Wilson.
8. To co-opt an additional Councillor to fill the vacancy arising from Cllr Mrs Gaskell’s resignation.
9. Highway matters, including further information on A592 improvements.
10. Training.
11. Correspondence, including possible VE Day Celebrations.
12. Any other business (for information only).
13.1 To agree next meeting date: 9th March 2020 in Watermillock Village Hall starting at 7.00pm to be proposed.
13.2 To agree further 2020 meeting dates as follows: 11th May (AGM- Matterdale), 6th July (Wm), 7th Sept (Matt) and 2nd Nov (Matt)-all 7.00pm
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
A meeting of Matterdale Parish Council will be held on Monday 4th November 2019 in Matterdale Church Room starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting.
4. Open Forum.
5. Matters arising from previous minutes
6. Planning matters, including committee reports,
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with current year’s budget.
7.3 To review the Clerk’s salary and receive, and if thought fit approve, the draft budget for 2020/21.
7.4 To receive, and if thought fit, approve updated financial regulations.
8. Highway matters.
9. Training opportunities.
10. Correspondence, including the proposed removal of public telephone boxes in Dockray and at Townend, Watermillock.
11. Any other business (for information only).
12. To agree next meeting date: 6th January 2020 in Watermillock Village Hall starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
28th October 2019
A meeting of Matterdale Parish Council will be held on Monday 2nd September 2019 in Matterdale School Room starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (Cllrs Shaw, Marshall and Hughes already received)
2. Declarations of interest by Councillors
3. Approval of minutes of the last Parish Council meeting
4. Open Forum
5. Matters arising from previous minutes
6. Planning matters, including committee reports,
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
8. Highway matters
9. Training opportunities.
10. Correspondence.
11. Any other business (for information only).
12. To agree next meeting date: 4th November 2019 in Matterdale Church Room starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
28th August 2019
A meeting of Matterdale Parish Council will be held on Monday 1st July 2019 in Watermillock Village Hall starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence
2. Declarations of interest by Councillors
3. Approval of minutes of the last Parish Council meeting
4. Open Forum
5. Matters arising from previous minutes
6. Planning matters, including committee reports,
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
8. Highway matters
9. Training opportunities.
10. Correspondence.
11. Any other business (for information only).
12. To agree next meeting date: 2nd September 2019 in Matterdale Church Room starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
19th June 2019
A meeting of Matterdale Parish Council will be held on Monday 4th March 2019 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (Cllr Shaw’s already given).
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 7th January 2019.
4. Open Forum.
5. Matters arising from previous minutes including any tree inspections.
6. Planning matters, including:-
6.1 Committee reports
6.2 Planning Applications
6.3 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
8. To consider (and if thought fit) approve heads of terms for the lease of the Recreation Field upon completion of the proposed development to Matterdale Community Association.
9. To consider whether to let the grazing at Rushmire or sell the land there owned by the Parish Council.
10. To appoint (if thought fit) a parish representative to the Friends of Ullswater Way.
11. To review arrangements for the 2nd May Council Election.
12. To receive a report on progress towards better broadband in Thackthwaite and nearby areas and to appoint a broadband ”champion” to replace Cllr Lloyd (who wishes to step down).
13. Highway matters.
14. Training (including possible GDPR training for Councillors).
15. Correspondence, including re Eden District Local Plan, “Working Together” with Cumbria County Council and Outward Bound conference on 23/24 March.
16. Any other business (for information only).
17.1 To agree next meeting date (AGM): 13th May 2019 in Watermillock Village Hall starting at 7.00pm to be proposed.
17.2 To note further 2019 meeting dates as follows: 7th March (Matt), 13th May (AGM- Wm), 1st July (Wm), 2nd Sept (Matt) and 4th Nov (Matt)-all 7.00pm
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors.
D. L. Brown (Clerk to the Council)
A meeting of Matterdale Parish Council will be held on Monday 7th January 2019 in WATERMILLOCK VILLAGE HALL starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (Cllr Marshall’s already given)
2. Declarations of interest by Councillors, including any amendments to interests already disclosed.
3. Approval of minutes of the last Parish Council meeting on 5th November 2018.
4. Open Forum.
5. Matters arising from previous minutes including any further progress on improvements to Watermillock broadband and tree inspections.
6. Planning matters, including:-
6.1 Committee reports.
6.2 Planning Applications
6.3 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
7.3 To agree the 2019/20 precept in the sum of £4,500
8. Provisional upon Charity Approval of the proposed new Scheme for Matterdale School Foundation, to (a) authorize an application in the Council’s name for planning permission to site a new building for education and community use on the Recreation Field (including the preparation of architects’ drawings and a landscaping scheme for approval by the Council in advance of submission for planning consent) and (b) progress heads of terms (and then agreement for lease) of the completed development to Matterdale Community Association.
9. Highway matters
10. Training (including possible GDPR training for Councillors).
11. Correspondence.
12. Any other business (for information only).
13.1 To agree next meeting date: 4th March 2019 in Matterdale Church Room (if available) starting at 7.00pm to be proposed.
13.2 To agree further 2019 meeting dates as follows: 7th March (Matt), 13th May (AGM- Wm), 1st July (Wm), 2nd Sept (Matt) and 4th Nov (Matt)-all 7.00pm
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
A meeting of Matterdale Parish Council will be held on Monday 5th November 2018 in Matterdale Church Room starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence (Cllrs Firth and Hughes already noted)
2. Declarations of interest by Councillors
3. Approval of minutes of the last Parish Council meeting
4. Open Forum
5. Matters arising from previous minutes
6. Planning
6.1 Decision Notices and Planning Applications received, including committee reports on planning applications (including 3150,3149,3122,3143,3087,3156 and 3160) received since the last Council meeting).
6.2 To consider objections received to the development of housing proposed for the MSF site adjacent to “The Knotts”
6.3 To review the owners’ proposals for work at Bennethead Farm, Watermillock
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and comparison with budget.
7.2 Approval of any expenditure, including:-
£15 to be paid to Matterdale Parochial Church Council for the meeting fee
7.3 To consider and if thought fit approve a donation of £100 to the Great North Air Ambulance
7.4 To consider and if thought fit approve the budget for the year to 31st March 2020
8. Highway matters.
9. Training opportunities.
10. Correspondence.
11. Any other business (for information only).
12. To agree next meeting date: 7th January 2019 in Watermillock Village Hall starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors.
D. L. Brown (Clerk to the Council) 21st October 2018
A meeting of Matterdale Parish Council will be held on Monday 3rd September 2018 in Matterdale Church Room starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence
2. Declarations of interest by Councillors
3. Approval of minutes of the last Parish Council meeting, with an additional paragraph 6.2 recording that the Council approved the preparation of plans and other documents, with a view to a planning application being made in due course for a new Education and Community building, with car parking and landscaping, on the former Matterdale Recreation Field (progress to be made following the sale by Matterdale School Foundation of the New School and the making of a new Charitable Scheme which will allow the net proceeds of sale and any other money available to the Charity to be added to the funds made available by the Parish Council sic so that the professional fees, planning application fee and building, car parking and landscaping costs can be properly paid). Instructions for further progress were delegated to Cllrs Castles, Gore and McAlpine, acting in conjunction with the Clerk, including the appointment of architects for the building, their recommendation to be put to Parish Councillors at this meeting.
4. Open Forum, including a request from LDNPA to be party to an application for funding improvements to parts of the Ullswater Way, especially repairs.
5. Matters arising from previous minutes, including improvement (if possible) of the Town End notice board at Watermillock and towards faster broadband in Watermillock
6. Planning
6.1 Decision Notices and Planning Applications received, including committee reports on planning applications (including 3130,3107,3040,3097,3076 received since the last Council meeting).
6.2 To review the Parish Council’s role as consultee, having regard to LDNPA’s expected change to internet based consultation documents.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and comparison with budget.
7.2 Approval of any expenditure, including:-
£15 to be paid to Matterdale Parochial Church Council for the meeting fee,
£207 being 3/5ths of the £345 (gross) salary due to the Clerk for work carried out in 2017/18 and £1080 being 3/5ths of the Clerk’s salary for the first six months of 2018/19 (£1,800 gross),
£152 approx for registration of title to the Recreation Field at HM Land Registry (including £100 plus Vat to be paid to Gaynham, King and Mellor, solicitors, if instructed to act for the Council in the registration),
£540 paid to Dodd & Co for accountancy services in regard to the 2017/18 accounts and the internal audit.
7.3 To receive the Internal Auditor’s report.
7.4 To consider and (if thought fit) join in an application by Watermillock Village Hall Management Committee for a grant from the Eden District Council Signature Fund towards the cost of improvements to the hall and car parking available there.
8. Highway matters.
9. Training opportunities.
10. Correspondence.
11. Any other business (for information only).
12. To agree next meeting date: 5th November 2018 in Matterdale Church Room starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors.
D. L. Brown (Clerk to the Council) 26th August 2018
A meeting of Matterdale Parish Council will be held on Monday 2nd July 2018 in Watermillock Village Hall starting at 7.00pm, for which the Agenda is as follows:-
1. Apologies for absence
2. Declarations of interest by Councillors
3. Approval of minutes of the last Parish Council meeting
4. Open Forum
5. Matters arising from previous minutes
6. Planning
6.1 Planning Applications received, including committee reports on planning applications received since the last Council meeting.
6.2 To approve (if thought fit) a planning application for a community and education centre on the Recreation Field, to review the Parish Council’s financial commitments if the scheme proceeds, and to delegate the appointment of Architects and the preparation and submission of any such application.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts and comparison with budget.
7.2 Approval of any expenditure, including (if thought fit) expenditure on a new notice board at Town End, Watermillock, and to review the availability of any grants available to assist with the costs involved..
7.3 To receive the Internal Auditor’s report (if available).
8. Highway matters
9. Training opportunities.
10. Correspondence.
11. Any other business (for information only).
12. To agree next meeting date: 3rd September 2018 in Matterdale Church Room starting at 7.00pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors D. L. Brown (Clerk to the Council) 11th June 2018
Matterdale Parish Annual Meetings
The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.30pm at Matterdale Church on Monday 14th May 2018.
The Agenda of the Annual Meeting is as follows:-
1. Apologies for absence.
2. Minutes of the last Annual Parish Meeting.
3. Report by the Clerk re Matterdale School Foundation.
4. Chairman's report.
5. Any other business.
The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-
1. Apologies for absence.
2. Any declarations of interest
3. Election of Chairman.
4. Election of Vice-Chairman.
5. Appointment of Clerk and Responsible Financial Officer and to fix his pay for 2018/19.
6. Appointment of and delegation to Planning Committees.
7. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).
8. Completion of Annual Governance Statement and Annual Return.
9. Presentation and approval of Annual Parish Council Budget.
10. Revision of Standing Orders and Financial Regulations.
11. Risk Assessment and Insurance requirements.
12. Review of Inventory of Assets.
13. Review of Council’s Complaints Procedure.
14. Review of Freedom of Information Statement and Transparency Code requirements.
15. Revised Data Protection Requirements and (if thought fit) appointment of Data Protection Officer.
16. Approval of minutes of last Parish Council meeting.
17. Matters arising from previous minutes.
18. Report of bank balances and authorization of any expenditure (including cost of insurance).
19. Planning matters, including committee reports.
20. Highway matters.
21. Training opportunities.
22. Appointment of Internal Auditor.
23. Review of effectiveness of Internal Audit.
24. Possible sale of Marquee.
25. Valuation of Recreation Field.
25. Correspondence and any other business (for information only).
26. To agree schedule of meeting dates: to be proposed 2/7/18 (WM), 3/9/18 (Matt), 5/11/18 (Matt), 7/1/19 (WM), 4/3/19 (Matt), 13/5/19 AGM (WM), 1/7/19 (WM), 2/9/19 (Matt) and 4/11/19 (Matt) to be proposed-all starting at 7.30pm.
PLEASE NOTE THAT THE MEETING WILL BE FOLLOWED BY A MEETING OF THE PARISH COUNCIL AS TRUSTEE OF MATTERDALE SCHOOL FOUNDATION.
A meeting of Matterdale Parish Council will be held on Monday 5th March 2018 in WATRMILLOCK VILLAGE HALL starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting on 8th January 2018.
4. Open Forum.
5. Matters arising from previous minutes including any further progress on improvements to Watermillock broadband.
6. Planning matters, including:-
6.1 Committee reports.
6.2 Planning Applications
6.3 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
8. Progress with the proposal to apply to site a new building for education and community use on the Recreation Field.
9. Highway matters
10. Training.
11. Correspondence.
12. Any other business (for information only).
13. To agree next meeting date: 14th May 2018 in Matterdale Church Room (if available) starting at 7.30pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
A meeting of Matterdale Parish Council will be held on Monday 8th January 2018 in WATRMILLOCK VILLAGE HALL starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting on 13th November 2017.
4. Open Forum.
5. Matters arising from previous minutes, including
5.1 proposed co-option of Mrs. Gemma Gaskell as a parish councillor and to Watermillock Planning Committee,
5.2 modification of signs on A5091 Dockray to Matterdale End and
5.3 any further progress on improvements to Watermillock broadband.
6. Planning matters, including:-
6.1 Committee reports.
6.1.1 re Kilncroft, Thackthwaite-7/2017/3139
6.1.2 re Todgill, Matterdale-7/2017/3148
6.1.3 re Ghyll Head Farm, Troutbeck-7/2017/3137
6.2 Planning Applications
6.2.1 re Holiday lets at Thorneythwaite Farm, Matterdale-7/2017/3151
6.2.2 re Longthwaite Farm, Watermillock-Ripley/Jackson proposed residential development
6.2.3 re Lake View Farmhouse, Watermillock-two applications-7/2017/3124 re holiday accommodation in annex and 7/2017/3159 re “Gin Case” extension
6.2.4 re Fox Hall Farm- 7/2017/3158 –replacement garage doors and related change of use
6.3 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
7.3 Approval of the draft budget for 2018/19 and to agree the precept required.
8. Report of failed negotiations with Mr Bennett and proposal to apply to site a new building for education and community use on the Recreation Field (with, if thought fit, delegation to Messrs Castles, Gore and Brown of progress with design and planning required).
9. Highway matters, including proposed five days of closure at Moorend farm rd between 15/1 and 15/7/2018
10. Training, including Clerk’s report on VAT course attended and future Data Protection training..
11. Correspondence, including proposal for restoration of signposts (see 29/11/17 email from Mr Mark Lightburn).
12. Any other business (for information only).
13. To agree next meeting date: 5th March 2018 in Watermillock Village Hall starting at 7.30pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
2nd January 2018
A meeting of Matterdale Parish Council will be held on Monday 13th November 2017 in MATTERDALE CHURCH ROOM starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting on 4th September 2017.
4. Open Forum
5. Matters arising from previous minutes
6. Planning matters, including:-
6.1 Committee reports.
6.2 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
7.3 Approval of Annual Return and Audit Certificate
8. Broadband- To receive a further report from Cllr Lloyd.
9. Highway matters
10. Training opportunities.
11. Correspondence.
12. Any other business (for information only).
13. To agree next meeting date: 8th January 2018 in Watermillock Village Hall starting at 7.30pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
31st October 2017
A meeting of Matterdale Parish Council will be held on Monday 4th September 2017 in Matterdale New School starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence (Cllrs Marshall already recorded as having his apology accepted)
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting on 8th August 2017.
4. Open Forum
5. Matters arising from previous minutes
6. Planning matters, including:-
6.1 Committee reports.
6.2 Decision notices received.
6.3 Appointment of Cllr Shaw to Watermillock Planning Committee
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
8. Possible co-option of Owen Lightburn to the Council .
9. Broadband
To receive a further report from Cllr Lloyd.
10. Highway matters
11. Training opportunities.
12. Correspondence.
13. Any other business (for information only).
14. To agree next meeting date (Annual Meetings) :13th November 2017 in Matterdale Church Room starting at 7.30pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
27th February 2017
The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.30pm in Watermillock Village Hall on Monday 15th May 2017.
The Agenda of the Annual Meeting is as follows:-
1. Apologies for absence (Cllr Firth already notified).
2. Minutes of the last Annual Parish Meeting.
3. Report by the Clerk re Matterdale School Foundation.
4. Chairman's report.
5. Any other business.
The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-
1. Apologies for absence (Cllr Firth already notified).
2. Any declarations of interest
3. Election of Chairman.
4. Election of Vice-Chairman.
5. Appointment of Clerk and Responsible Financial Officer and to fix his pay at £15.00 per hour for 2017/18.
6. Appointment of and delegation to Planning Committees
7. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).
8. Completion of Annual Governance Statement and Annual Return.
9. Presentation and approval of Annual Parish Council Budget.
10. Review of Standing Orders and Financial Regulations.
11. Risk Assessment and Insurance requirements.
12. Review of Inventory of Assets.
13. Review of Council’s Complaints Procedure.
14. Review of Freedom of Information Statement and Transparency Code requirements.
15. Approval of minutes of last Parish Council meeting.
16. Matters arising from previous minutes.
17. Report of bank balances and authorization of any expenditure (including cost of insurance).
18. Planning matters, including committee reports and availability of potential development land.
19. East Distinctive Area: LDNPA tour on 6/6/17 from 4.30pm starting from Mungrisdale Village Hall.
20. Highway matters.
21. Training opportunities.
22. Appointment of Internal Auditor.
23. Review of effectiveness of Internal Audit.
24. Co-option to fill one Council place (Watermillock ward).
25. Proposed siting of new community building-report and actions required.
26. Correspondence and any other business (for information only).
27. To agree schedule of meeting dates: to be proposed 3/7/17(WM), 4/9/17 (Matt), 13/11/17 (Matt), 8/1/18 WM, 5/3/18 (Matt), 14/5/18 AGM (Matt), 2/7/18 (WM), 3/9/18 (Matt) and 5/11/18 (Matt) to be proposed-all starting at 7.30pm.
PLEASE NOTE THAT THE MEETING WILL BE FOLLOWED BY A MEETING OF THE PARISH COUNCIL AS TRUSTEE OF MATTERDALE SCHOOL FOUNDATION.
A meeting of Matterdale Parish Council will be held on Monday 27th March 2017 in Matterdale New School starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence, and possible co-options to replace Councillors disqualified by absences.
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting and any matters arising which require urgent attention.
3.1 Broadband Contract re Watermillock area
3.2 recreation Field: future grazing and replacement field gate
3.3 Mill Lane Horse Muck
3.4 Eden D C interim local plan: consultation period
3.5 Gordon Consultancy fee of £75+ VAT
3.6 Support for Farmers’ Flood Group
3.7 Cumbria CVS training programme
3.8 Rushmire fencing
4. To consider Planning Applications received for consultation, including the following:-
4.1 7/2016/3023 re Denton Hill Outline Application for House and Wood store.
4.2 7/2017/3021 re Leeming House Hotel conservatory bar extension and new balconies.
5. To consider (if thought fit) letting or selling land at Rushmire and/or other Parish Council land to finance the proposed Matterdale Community Hall.
6. To receive a report on negotiations with Mr Bennett for purchase of land at Dockray and to authorize (if thought fit) further steps in such negotiations.
The meeting will be followed by a meeting of Matterdale School Foundation to discuss matters arising from previous MSF meetings in particular
-
Ogilvie response to complaints
-
Charity Commission Correspondence
-
CAF Bank account
-
Matterdale “New School” electricity contract.
-
Payment to MSF for Parish Council meetings?
-
Insurance and Risk Review
A meeting of Matterdale Parish Council will be held on Monday 6th March 2017 in Watermillock Village Hall starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence (Cllrs Marshall and Gore already recorded as having their apology accepted)
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting on 9th January 2017.
4. Open Forum
5. Matters arising from previous minutes
6. Planning matters, including:-
6.1 Telecoms equipment at Ulcat Row (7/2017/3016) for consideration by the Council or the Mattedale Planning Committee
6.2 Change of use of annex at Bank Farm, Dockray (7/2017/3015) for consideration by the Council or the Mattedale Planning Committee
6.3 Tea room extension at Royal Hotel, Dockray (7/2017/3013) for consideration by the Council or the Mattedale Planning Committee
6.4 Committee reports.
6.5 Decision notices received.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
8. Possible co-option of Michael Firth to the Council to fill the post- May 2011 vacancy for one Parish Councillor.
9. Broadband
9.1 To receive a further report from Cllr Lloyd.
9.2 If thought fit, to approve in principle the Parish Council as contracting party for an upgrade in areas not already benefitting from Better Broadband and to appoint a Council Committee to (a) investigate further the costs of participation and any risks to the Council from its participation, (b) consider and if thought fit approach those potentially benefitting from the scheme and (c) deal with preliminary negotiations with BT on the form of any contract to which the Parish Council will be party.
10. Highway matters (NB Councillors from the Matterdale area should be aware that, due to closure of part of A592 access to Watermillock Village Hall should be via Matterdale Church and the Hause).
11. Training opportunities.
12. Correspondence.
13. Any other business (for information only).
14. To agree next meeting date (Annual Meetings) :15th May 2017 in Watermillock Village Hall starting at 7.30pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
27th February 2017
A meeting of Matterdale Parish Council will be held on Monday 14th November 2016 in Matterdale Church starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting.
4. Open Forum
5. Matters arising from previous minutes
6. Planning matters, including committee reports, application 7/2016/3147 re High Gate Close, Troutbeck and Rampsbeck Hotel, Watermillock application for three “cabins”.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
7.3 To consider the draft budget for the year to 31st March 2018 and if thought fit approve it and the proposed precept contained in it.
8. Highway matters.
9. Training opportunities.
10. Correspondence.
11. Any other business (for information only).
12. To agree next meeting date: 9th January 2017 in Watermillock Village Hall starting at 7.30pm to be proposed.
Please note that the meeting will be followed by a meeting of the Parish Council acting as trustee of Matterdale School Foundation for which a separate agenda will be provided to Councillors
D. L. Brown (Clerk to the Council)
1st November 2016
A meeting of Matterdale Parish Council will be held on Tuesday 28th June 2016 in Matterdale New School starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by Councillors.
3. Approval of minutes of last Parish Council meeting.
4. To receive the Internal Auditors report and take action, if thought fit, on his recommendations.
5. To approve the annual governance statement and accounting statements in the Annual Return for 2015/16 and arrange for its submission to the External Auditor.
The Meeting will be followed by a meeting of Matterdale School Foundation to:
-
To consider the report of the Council’s surveyor and decide whether the terms of the proposed sale to the Ogilvie Family are the best that can reasonably be obtained for the Charity
-
To approve the final form of transfer to the Ogilvie Family and authorize its execution by two Councillors under standing orders and Charity legislation
-
To approve the side letter dealing with excavation and spreading of spoil on Council land
-
To review that latest email from the Charity Commission as to a new Scheme for the Charity
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To receive a report from PFK as to offers made for the New School and land to its rear and decide whether any such offer is acceptable
A meeting of Matterdale Parish Council will also be held on Monday 4th July 2016 in Watermillock Village Hall starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting.
4. Matters arising from previous minutes
5. Planning matters, including committee reports.
6. Approval of any expenditure, report on bank balances and comparison with budget.
7. Repairs at and possible sale or reletting of Rushmire Land
8. Highway matters.
9. Training opportunities.
10. Correspondence.
13. Any other business (for information only).
14. To agree next meeting date: 5th September 2016 in Matterdale New School starting at 7.30pm proposed.
This meeting will also be followed by a meeting of Matterdale School Foundation
Matterdale Parish Annual Meetings
The Annual Parish Meeting and Annual Meeting of the Parish Council will take place at 7.30pm in Matterdale former Residential Centre in use as the Village Hall on Monday 9th May 2016.
The Agenda of the Annual Meeting is as follows:-
1. Apologies for absence.
2. Minutes of the last Annual Parish Meeting.
3. Report by the Clerk re Matterdale School Foundation.
4. Chairman's report.
5. Any other business.
The Annual Parish Meeting will be followed by the Annual Parish Council Meeting, for which the Agenda is as follows:-
1. Apologies for absence.
2. Any declarations of interest
3. Election of Chairman.
4. Election of Vice-Chairman.
5. Appointment of Clerk and Responsible Financial Officer and to fix his pay at £12.00 per hour for 2016/17.
6. Review of effectiveness of Internal Audit.
7. Appointment of Internal Auditor.
8. Co-option to fill one Council place (Watermillock ward).
9. Appointment of and delegation to Planning Committees
10. Presentation and Approval of Annual Accounts (Parish Council and its Recreation Fund).
11. Completion of Annual Governance Statement and Annual Return.
12. Presentation and approval of Annual Parish Council Budget.
13. Review of Standing Orders.
14. Risk Assessment and Insurance requirements.
15. Actions required re Neighbourhood Plan.
16. Approval of minutes of last Parish Council meetings.
17. Matters arising from previous minutes.
18. Report of bank balances and authorization of any expenditure (including cost of insurance).
19. Planning matters, including committee reports and Ullswater Way.
20. Highway matters.
21. Training opportunities.
22. Matterdale School Foundation-report and actions required.
23. Correspondence and any other business (for information only).
24. To agree schedule of meeting dates: to be proposed 4/7/16 (WM), 5/9/16 (MATT), 14/11/16 (Matt),9/1/17 (WM), 6/3/17 (Matt), 15/5/16-AGM (WM), 3/7/16(WM), 4/9/17 (MATT) and 13/11/17 (Matt) to be proposed-all starting at 7.30pm.
PLEASE NOTE THAT ITEMS 6 AND 11 ABOVE ARE LIKELY TO BE ADJOURNED TO TUESDAY 24TH MAY 2016 (7.30PM IN THE FORMER RESIDENTIAL CENTRE)
A meeting of Matterdale Parish Council will be held on Monday 7th March 2016 in Matterdale Church Room starting at 7.30pm, for which the Agenda is as follows:-
1. Apologies for absence.
2. Declarations of interest by Councillors.
3. Approval of minutes of the last Parish Council meeting.
4. Matters arising from previous minutes
5. Planning matters, including committee reports.
6. Matterdale Schools
6.1 To receive a report from the Clerk on matters arising since the last Council meeting.
6.2 To receive a report from Matterdale Community Association on the preferred site for a new Matterdale Community Centre.
6.3 To approve the form of Albermarle Scheme recommended by the Clerk and to resolve that the Scheme be applied for.
6.4 If thought fit, to resolve that the Matterdale New School building (including its house and land at its rear) be offered for sale on the open market and to authorize the Clerk to do all such things required to effect a sale provided that the sale price is not less than £250k.
6.5 To consider the need for and any quotations received for the insurance of the Matterdale New School and its house.
6.6 To consider whether to apply for planning consent for the erection of a new community centre on the land of Matterdale School Foundation and, if thought fit, to authorize the submission of a planning application
6.7 To delegate appropriate relevant powers to the Clerk arising from the above.
7. Financial
7.1 To receive the Clerk’s report on the state of the Council’s bank and building society accounts.
7.2 Approval of any expenditure, and comparison with budget.
7.3 To authorize HSBC plc to provide telephone banking in relation to the Parish Council account there.
7.4 To review the Council’s insurance policies and premiums and authorize any changes.
8. To receive a report from Cllr Lloyd on the meeting on 5th February 2016 re local broadband and, if thought fit, to appoint a working party to examine with BT the ways in which broadband speeds in the Parish can be improved
9. Highway matters.
10. Training opportunities.
11. Correspondence.
12. Any other business (for information only).
13. To agree next meeting date: Annual Meetings on 9th May 2016 in Matterdale Church Room starting at 7.30pm to be proposed.